Accounting & Budgeting
Our dedicated Yacht Management accounting specialists will provide a bespoke service to ensure achievable annual budgets are set and met – often saving money as our proactive approach helps prevent any unexpected expenditure.
Ensure complete clarity and transparency over finances
We pride ourselves on providing Owners with a true understanding of the costs of running their yachts. Each yacht is given a designated bank account, in a currency of your choice, and annual budget reports are prepared in agreement with the Owner, detailing day-to-day running costs and expected expenditure and income from chartering.
Manage salaries, taxes and pensions
We manage the payment of crew salaries, executed in adherence to various national regulations.
Ensure value for money for the Owner
Our team will review all invoices from suppliers and service providers to ensure accuracy and value. We will pay invoices verified and approved by Owner, Captain or Manager and audit and verify the cash on board each month, and that available to the Captain for expenses.
Crew Management & Administration
The cost of captain and crew forms the largest part running expenses on most yachts, so selecting and managing an excellent crew is essential.
We are an approved Marine Labour supplier, audited by Lloyds Register, and offer crew employment and payroll through our offshore company WYM Crew Services Ltd (Channel Islands).
Recruit and manage an excellent crew for Captain and Owner
Our team are experienced in working alongside recruitment agencies in accordance with Owners’ preferences, ensuring crew members are experienced, correctly qualified and suitable for the role (including medical examinations and background checks where required).
We can monitor and supervise Captains and their crew, and support Captains in handling matters including defining and assigning duties, supervising and discipline.
Ensure international regulations are met at all times
We provide flag state approved MLC Seafarers agreements (SEA) and ensure no crew members board yachts without the prior consent of the Owner. We keep crew records and monitor certificates, making sure all crew comply with regulations.
Manage crew leave, insurances and offer emergency support
We organise holiday leave for crew members, arranging the best possible flights to get them from and back to the yacht. Our team can be called upon to provide back-up for the Captain in emergency medical situations and can arrange health insurance and crew visa and immigration applications, as well as arranging accommodation, clothing, food and medical treatments if needed.
Safety & Security
Wilson Yacht Management provides ISM & ISPS services as a bespoke standalone service or as part of our full management package.
From PYC (Passenger Yacht Code) Superyachts to Yachts under 50 meters, our systems are flag state approved and we ensure yachts remain compliant with new safety and security legislation at all times.
Provide vessels with a Flag State approved Safety Management System (SMS)
Polices including Health and Safety and Environment, Drugs and Alcohol will be provided as will Safety Management manuals, procedures and forms. A Dedicated Person Ashore (DPA) will be appointed to oversee the SMS and conduct annual on-board audits to ensure compliance and provide support to captain and crew to resolve issues around accidents and incidents. This person will also act as Company Security Office (CSO).
Ensure security regulations are met and provide worldwide security updates
Our team will visit all new yachts we support and conduct a Ship Security Assessment and write a new Security manual which will be approved by the Flag State and audited each year.
We provide worldwide security updates to all managed yachts.
Provide Crisis Support
It is a requirement to have documented procedures and checklists in place for emergency situations. We produce an Emergency Procedures booklet to be kept on the Bridge and also provide contact numbers for the DPA and the Managing Direoctor, who can be contacted 24/7. We hold details of all crew on ships and next of kin details and will act as a focal point for all enquires and in the event of a reportable incident report it to the Flag State, inform insurers and handle any media enquiries.
Logistics & Operations
Our team at Wilson Yacht Management will make arrangements to support the world-wide operation of your yacht, taking care of everything from berth arrangements to communication systems.
Make travelling to new locations plain sailing
Our team will assist your Captain to arrange berths and for bunkering and ships agents when required.
Ensure effective communications at all times.
For many Owners keeping in contact with their businesses is key, and this is something we can ensure is all in hand by organising yacht communication packages including V-Sat, Sat-C, Mobile and 4G services. We’ll also assist in setting up satellite TV services worldwide.
Manage maintenance and repairs to ensure minimum disruption
Many yachts are in use both summer and winter so with refit and maintenance times in short supply we’ll make sure all is in hand by sourcing quotes and arranging for the purchase and supply of spare parts and by liaising with service personnel.
Our team have years of experience in assisting Captains and their crew to keep their vessel in an excellent condition – meeting standards required by insurers, laws and regulations.
Ensure your yacht stays shipshape at all times when in use
Maintaining your yacht when in use is essential and our team can advise and support with technical and condition surveys, maintenance procedures and other technical work on board, as well as assisting the captain to devise maintenance programs and when reviewing reports.
Help reduce running costs
Knowing how all aspects of your yacht are performing helps avoid unforeseen – and significant – repair bills. Our team has the experience of ensuring systems are in place to monitor all machinery, stocks and spares, ensuring damages and defects are immediately reported whilst a constantly updated inventory ensures timely delivery of required parts at realistic prices.
Arrange and oversee maintenance and refit work
Shipyard work is often essential and obtaining and appraising quotes is part and parcel of the work we do, ensuring it is schedule for suitable time of the year. We can also visit your yacht at the shipyard at the beginning, during and completion of works during a maintenance project or refit period to monitor the works and costs, or oversee it day to day if so desired.
Refit & New Build Project Management
At Wilson Yacht Management we have experience of project managing new build and refits of yachts from 60ft to more than 350ft. With offices in Europe and USA our staff are always on hand and can work on a permanent or consultancy basis.
Advise on potential shipyards
Our team will find the most suitable shipyards in the world to carry out work on your yacht – and that means selecting which should tender for the work, conducting appraisals of bids and finding a cost-effective solution.
Plan, negotiate contracts and schedules
Any major project, be it a new build or a refit, needs careful planning to ensure it is completed on time and within budget. We have good relationships with all major repair yards and can help with setting the specification for your project and negotiating contracts and schedules with shipyards.
Supervise and control works
We will visit your vessel as often as you desire – providing a true independent eye on the work being carried out, looking out for the best interests of the Owner at all times and ensuring good value for money and the highest standard or work.